Do you store your docs in Google Drive?

Recently, Google announced a small but significant change to Google Docs.  Now, if you have enabled offline access for files you have stored on your Google Drive, the system will auto-sync any Microsoft PowerPoint, Excel, or Word files if you have opened them with Google Slides, Sheets, or Docs.

This is a tremendously handy change. It allows you to switch freely between Google Docs and Microsoft Word, for example, giving you the best of both worlds and a fantastic amount of added convenience.

Since the update, there are a few lingering misconceptions about the capabilities of the new feature.

 

Here's how it works

  • It only works if you're using Chrome or Microsoft Edge as your desktop browser
  • You can create, open, and edit Google Docs, Sheets, and Slides offline
  • You can edit Microsoft Word files (.docx), Excel files (.xlsx), and PowerPoint files (.pptx) directly within Google Docs, Sheets, and Slides respectively with no need to convert the files you're working on

Naturally, you must be signed into your Google account to make any offline syncing possible. Note that your Google Workspace administrator may choose to implement a policy that prevents access to Workspace data offline as a security protocol.

It's hard to understate just how handy this feature is if you're in the habit of moving between document editing and creation ecosystems.  Once you give it a try though, you're probably going to wonder how you ever got along without it.

Kudos to Google for working with their tech rival and going the extra mile to create an even better user experience.  Though it's certainly true that the company has made its share of missteps, it is improvements like these that demonstrate why Google is among the best of the best.

 

My perspective

Give the new feature a try.  We think you'll love it.

 

As Porky Pig so eloquently said: th-th-th-that's all folks! 

 

By Denis Wilson

Cybersecurity Expert, Small Business Technology Consultant, Managed Services Provider, Managed IT Support

Thanks for reading this post. I always take into mind that your time and attention are precious. And these posts need to be timely, to the point, and short.

For more tips on thriving with small business technology, check out the other blog posts at DWPIA Blogs. You can also find me on LinkedIn, Facebook, and Twitter. 

I am also a published author and speaker on cloud computing, work-at-home, and cybersecurity. I work extensively with business and professional associations to provide free small business technology education programs.

 

Contact me if you would like me to speak to your association